Document Archive
Despite being in the 21st century where organisations are encouraged to be environmentally friendly and store their documents electronically, we understand the need for companies still wanting to archive certain confidential paper records.
For many businesses, retaining paper-based documents isn’t only preferable but it can also be a legal requirement. For instance certain hard-copy documents have to be kept for a long period of time e.g. patient records, PAYE details, occupational health records and accident reports.
However, storing thousands of documents on-site can be rather problematic. It doesn’t only drastically reduce the amount of space within your offices but your company may not be equipped with the security measures to ensure the safety and protection of your important documents.
Fortunately, Scansmart provides a secure offsite document storage facility that includes a variety of benefits on why you should be storing your documents off site, with the company’s secure document storage services.
Archive your physical documents
Space
Security
Easy Search
Increased Efficiency
Having your documents stored on-site can take up an enormous amount of space, even when they’re located in filing cabinets or kept in a specific warehouse.
Storing your own documents makes your company very vulnerable by risking important records in being damaged, stolen or getting lost.
Locating particular documents may prove to be rather difficult if it’s stored in your own premises. Rummaging through filing cabinets to search for a single document can be frustrating and rather time consuming.
Filing, sorting and locating documents takes a lot of time which is subsequently wasting your company time and money employing staff to ultimately search through documents.
24 / 7 / 365 CCTV
Fire sprinkler system
24/7 Patrolling guard
FM200
Back up generator
Smoke detector
Climate controlled vault
Gated vehicle access